Administrative Measure Details

The Library of Virginia

2009

Goal	Measure	Rating	Explanatory Note
Emergency Preparedness
Emergency Preparedness	Percent of recommended preparedness actions taken Source: OCP Agency Preparedness Survey	75-100% 50-74% 0-49% Unavailable	The Library of Virginia is committed to emergency planning, training and promotion and is in full compliance with all requirements of Executive Order 44 (2007). In particular the agency’s Continuity of Operations Plan was updated in March, submitted for review in April and exercised in May this year. The annual Agency Preparedness Assessment was submitted to the Governor’s Office in October 2008. Agency staff is regularly trained and drilled on emergency and preparedness procedures and is informed immediately of any potentially threatening conditions.
Financial Management
APA Audits	Number of recurring findings/material weaknesses Source: Comptroller's Quarterly Report	0 1 recurring 2+ recurring or 1 material Unavailable
Budget Plan	Percent of expenditures within budget plan Source: DPB Expenditure Variance Report -derived from CARS	0-100% N/A >100% Unavailable
Internal Control	Percent of compliance with ARMICS Source: Comptroller's Quarterly Report	100% N/A 0-99% Unavailable
Prompt Pay	Percent of compliance with prompt pay act Source: Comptroller's Quarterly Report	95-100% Last Quarter 0-94% Last Quarter 0-94% Last 2 Quarters Unavailable	The Library's prompt pay compliance was 100% for this quarter.
Government Procurement
eVA Usage	Percent of procurement transactions made through eVA Source: DGS eVA Reports	95-100% 75-94% 0-74% Unavailable	100% of the Library's procurements were processed through eVA.
SWAM Vendor Participation	Percent of (SWAM) Small, Women & Minority agency goal achieved Source: DMBE SWaM Dashboard	95-100% 90-94% 0-89% Unavailable	The Library has made significant efforts to increase SWAM business participation while meeting all reporting requirements. In the fourth quarter our SWAM participation was 10.82% with an annual participation of 11.43% compared to a goal of 16%. Many of our procurements are from sole source providers, who are not eligible to be certified as DMBE small businesses.
Human Resources
Fairness and Equity	Percent rating in EEO Assessment report Source: DHRM HR-at-a-Glance	100% 97-99% 0-96% Unavailable	The Library’s workforce is consistent with national demographics for the profession. Though the EEO Assessment Tool from the Department of Human Resource Management indicates disparate impact in some areas, the Library has provided legitimate nondiscriminatory justification in all cases. Policies are consistently applied and there are rarely EEO issues. Grievances are rare and 95% or more are upheld for management. The Library monitors and utilizes HuRMan and related software tools to assist with decision-making and is fully compliant with state and federal laws.
Talent Acquisition	Percent of hiring offers accepted Source: DHRM HR-at-a-Glance	85-100% 75-84% 0-74% Unavailable
Talent Management	Percent turnover excluding internal promotions and transfers Source: DHRM HR-at-a-Glance	0-14% 15-24% 25-100% Unavailable
Telework	Percent of eligible employees that telework Source: DHRM HR-at-a-Glance	20-100% 5-19% 0-4% Unavailable	The Library designates positions eligible for Telework and employees approved for Telework are left to management discretion. Given the nature of the work and staff shortages due to budget reductions, Telework is not feasible in most cases.
Information Technology
Accessibility	Percent of compliance with IT accessibility standards Source: DRS Accessibility Report	90-100% 70-89% 0-69% Unavailable	Websites and electronic systems meet ADA access compliance. A P-14 provides transcription services. Reading Rooms have special systems for visually hearing impaired patrons as well.
Information Security	Percent of compliance with information security standards Source: VITA Information Security Report	98-100% 95-97% 0-94% Unavailable	The Library of Virginia follows all VITA policies on information security, sensitive data and critical systems.