Administrative Measure Details

Virginia Museum of Fine Arts

2009

Goal	Measure	Rating	Explanatory Note
Emergency Preparedness
Emergency Preparedness	Percent of recommended preparedness actions taken Source: OCP Agency Preparedness Survey	75-100% 50-74% 0-49% Unavailable	The short timeframe between receipt of recommendations and reporting date limited our ability to put recommendations in place. However, VMFA has trained 69 staff in workplace harassment and violence with more scheduled in the future; attended Fine Arts Risk Management program and underwent a facility safety assessment; updated emergency, crisis communication and child protection procedures to better address threats to an educational institution; and continued to modify the COOP plan based on annual crisis exercises.
Financial Management
APA Audits	Number of recurring findings/material weaknesses Source: Comptroller's Quarterly Report	0 1 recurring 2+ recurring or 1 material Unavailable	The auditors visited VMFA in April of 2009 and reported no material weaknesses.
Budget Plan	Percent of expenditures within budget plan Source: DPB Expenditure Variance Report -derived from CARS	0-100% N/A >100% Unavailable	All expenditures are within budget.
Internal Control	Percent of compliance with ARMICS Source: Comptroller's Quarterly Report	100% N/A 0-99% Unavailable	All program elements are complete and annual certifications provided by established deadlines.
Prompt Pay	Percent of compliance with prompt pay act Source: Comptroller's Quarterly Report	95-100% Last Quarter 0-94% Last Quarter 0-94% Last 2 Quarters Unavailable	The most recent prompt pay report was March 2009 at which time compliance in dollars was 100% and compliance in payments was 98.3%.
Government Procurement
eVA Usage	Percent of procurement transactions made through eVA Source: DGS eVA Reports	95-100% 75-94% 0-74% Unavailable	The actual percentage of eVA procurement at VMFA was 98.6%.
SWAM Vendor Participation	Percent of (SWAM) Small, Women & Minority agency goal achieved Source: DMBE SWaM Dashboard	95-100% 90-94% 0-89% Unavailable	The goal for VMFA is 12% but actually achieved was 15.7%.
Human Resources
Fairness and Equity	Percent rating in EEO Assessment report Source: DHRM HR-at-a-Glance	100% 97-99% 0-96% Unavailable	The state average is 99.6%, and VMFA attained 100% on all measures.
Talent Acquisition	Percent of hiring offers accepted Source: DHRM HR-at-a-Glance	85-100% 75-84% 0-74% Unavailable	The state average is 88%, and VMFA attained 100% on all 10 recruitments during the year.
Talent Management	Percent turnover excluding internal promotions and transfers Source: DHRM HR-at-a-Glance	0-14% 15-24% 25-100% Unavailable	The state average is 9.8% and VMFA achieved a rating of 5.7%.
Telework	Percent of eligible employees that telework Source: DHRM HR-at-a-Glance	20-100% 5-19% 0-4% Unavailable	The state average is 21.7% and VMFA has 6.5%. The nature of the activities at the museum require on-site contact with visitors as well as care and maintenance of art and the facilities that house the art. The intense work related to construction, systems work within all facilities, and preparations for opening in 2010 have limited the opportunities for teleworking.
Information Technology
Accessibility	Percent of compliance with IT accessibility standards Source: DRS Accessibility Report	90-100% 70-89% 0-69% Unavailable	VMFA has attained a 90% overall compliance rating.
Information Security	Percent of compliance with information security standards Source: VITA Information Security Report	98-100% 95-97% 0-94% Unavailable	All standards have been met at a level of 100%.