Administrative Measure Details

Department of Agriculture & Consumer Services

2009

Goal	Measure	Rating	Explanatory Note
Emergency Preparedness
Emergency Preparedness	Percent of recommended preparedness actions taken Source: OCP Agency Preparedness Survey	75-100% 50-74% 0-49% Unavailable	75% per the Survey
Financial Management
APA Audits	Number of recurring findings/material weaknesses Source: Comptroller's Quarterly Report	0 1 recurring 2+ recurring or 1 material Unavailable	No recurring findings.
Budget Plan	Percent of expenditures within budget plan Source: DPB Expenditure Variance Report -derived from CARS	0-100% N/A >100% Unavailable	86.8% of the GF budget was expended in FY 09. Of that amount, 89.7% was carried forward to FY 10 for the Purchase of Development Rights program with localities. The remaining 10.3% was carried forward to FY 10 for part of the Governor's budget reduction plan detailed in September 2009.
Internal Control	Percent of compliance with ARMICS Source: Comptroller's Quarterly Report	100% N/A 0-99% Unavailable	Our ARMICS Phase I plan was reviewed by the Department of Accounts. We are 100% in compliance with ARMICS.
Prompt Pay	Percent of compliance with prompt pay act Source: Comptroller's Quarterly Report	95-100% Last Quarter 0-94% Last Quarter 0-94% Last 2 Quarters Unavailable	99%
Government Procurement
eVA Usage	Percent of procurement transactions made through eVA Source: DGS eVA Reports	95-100% 75-94% 0-74% Unavailable	99.97%
SWAM Vendor Participation	Percent of (SWAM) Small, Women & Minority agency goal achieved Source: DMBE SWaM Dashboard	95-100% 90-94% 0-89% Unavailable	SWaM vendor participation was 47%: our goal was 41.2%.
Human Resources
Fairness and Equity	Percent rating in EEO Assessment report Source: DHRM HR-at-a-Glance	100% 97-99% 0-96% Unavailable	Workforce is diverse and data from Applicant Flow, Pay Actions, Recognitions, and Standards of Conduct support this finding. Policies are consistently applied and the Agency is fully compliant with state and federal laws. Employee relation issues were handled promptly and fairly and there were no substantiated complaints.
Talent Acquisition	Percent of hiring offers accepted Source: DHRM HR-at-a-Glance	85-100% 75-84% 0-74% Unavailable	The Agency recruited for 37 positions and the average time to hire was 72 calendar days. A total of 90% of hiring offers were accepted. The Agency is progressive in utilizing the various pay actions to retain and attract a qualified workforce. A Commuter Incentive Program was initiated which provides transportation incentives for employees who ride the bus, or participate in a vanpool or carpool.
Talent Management	Percent turnover excluding internal promotions and transfers Source: DHRM HR-at-a-Glance	0-14% 15-24% 25-100% Unavailable	VDACS has a history of maintaining a turnover rate at or below the state’s overall turnover rate. During FY 2009, VDACS experienced a turnover rate of 6.7 percent.
Telework	Percent of eligible employees that telework Source: DHRM HR-at-a-Glance	20-100% 5-19% 0-4% Unavailable	In order to retain current staff and attract qualified employees the agency is proactive in promoting a work-life balance to accommodate today’s workforce. VDACS data indicates approximately 72.9% of positions are designated as eligible to telework and of those, approximately 55.8% are teleworking.
Information Technology
Accessibility	Percent of compliance with IT accessibility standards Source: DRS Accessibility Report	90-100% 70-89% 0-69% Unavailable	All web facing applications comply with the accessibility standards. The Virginia Grown Application was recently placed in production at Virginia Interactive, providing customers with web-facing resources for agricultural products.
Information Security	Percent of compliance with information security standards Source: VITA Information Security Report	98-100% 95-97% 0-94% Unavailable	VDACS is listed as compliant per VITA's Revised Agency Information Security Datapoints dated 11/14/08. The agency received a clean audit report from APA as it related to Commonwealth Information Security. The Information Security Officer posts monthly security bulletins on the agency Intranet, InSite. Agency-required security training has been obtained and is due to be completed in October, 2009 for FY10. The agency ISO is in the process of reviewing changes required by the new Security Standard, released in August, 2009 and making plans to incorporate the changes into the VDACS Security Program.