| Goal | Measure | Rating | Explanatory Note |
| Emergency Preparedness | |||
| Emergency Preparedness |
Percent of recommended preparedness actions taken
Source: OCP Agency Preparedness Survey |
75-100%
50-74%
0-49%
Unavailable
|
DOF has diligently worked to develop, exercise and improve upon agency COOP and Emergency Response capabilities. All recommended preparedness actions have been completed. |
| Financial Management | |||
| APA Audits |
Number of recurring findings/material weaknesses
Source: Comptroller's Quarterly Report |
0
1 recurring
2+ recurring or 1 material
Unavailable
|
DOF had two internal control weaknesses noted in the APA report. DOF has implemented a procedure for updating Construction in Progress quarterly in CARS. We are also working on clearly identifying the specific roles of VITA and DOF and will document the responsibilities of each agency in our COOP plan. This will clear both internal control weaknesses reported in the APA report. |
| Budget Plan |
Percent of expenditures within budget plan
Source: DPB Expenditure Variance Report -derived from CARS |
0-100%
N/A
>100%
Unavailable
|
DOF spent 93% of available budget. |
| Internal Control |
Percent of compliance with ARMICS
Source: Comptroller's Quarterly Report |
100%
N/A
0-99%
Unavailable
|
All aspects of ARMICS have been met. |
| Prompt Pay |
Percent of compliance with prompt pay act
Source: Comptroller's Quarterly Report |
95-100% Last Quarter
0-94% Last Quarter
0-94% Last 2 Quarters
Unavailable
|
DOF's percent of compliance with prompt pay act has been 99% for the last 2 quarters. |
| Government Procurement | |||
| eVA Usage |
Percent of procurement transactions made through eVA
Source: DGS eVA Reports |
95-100%
75-94%
0-74%
Unavailable
|
We continue to strive to ensure that all required procurements are entered into eVA. As of July 1, 2009, we have a system in place to ensure that all invoices are being processed in eVA; unless exempt or OTC. |
| SWAM Vendor Participation |
Percent of (SWAM) Small, Women & Minority agency goal achieved
Source: DMBE SWaM Dashboard |
95-100%
90-94%
0-89%
Unavailable
|
DOF's percentage with SWAM vendors remains low, but we are constantly working on ways to increase this percentage as an agency. The percentage met does exceed our goal as shown in our annual SWAM Plan. We are holding quarterly training sessions for our buyers and have set up various systems to encourage more participation with SWAM vendors. We are working with the vendors directly to get them certified. (June data on SWAM Dashboard was not available. Reports from eVA were utilized instead so that all quarterly information could be captured). |
| Human Resources | |||
| Fairness and Equity |
Percent rating in EEO Assessment report
Source: DHRM HR-at-a-Glance |
100%
97-99%
0-96%
Unavailable
|
Data is according to the EEO Assessment Report available on the HuRMan system. The agency has a 97.1 percent overall rating for Fiscal Year 2009. |
| Talent Acquisition |
Percent of hiring offers accepted
Source: DHRM HR-at-a-Glance |
85-100%
75-84%
0-74%
Unavailable
|
Data is according to agency records. The agency made 7 employment offers in Fiscal Year 2009. All 7 offers were initially accepted; however, 1 candidate ultimately withdrew his acceptance. This leads to an 85.7 percent acceptance rate of employment offers in Fiscal Year 2009. |
| Talent Management |
Percent turnover excluding internal promotions and transfers
Source: DHRM HR-at-a-Glance |
0-14%
15-24%
25-100%
Unavailable
|
Data is according to Workforce Planning Reports available on the HuRMan system. The agency has a turnover rate of 5.9 percent in Fiscal Year 2009. Of the turnover rate, 3.7 percent was due to retirements. |
| Telework |
Percent of eligible employees that telework
Source: DHRM HR-at-a-Glance |
20-100%
5-19%
0-4%
Unavailable
|
Data is according to agency records. As of the end of Fiscal Year 2009, the agency has 104 employees in positions eligible to telework. Of those employees, 54 actually telework. This is 51.9 percent of the eligible employees. In addition, the agency has 180 employees in positions who are eligible for alternative work schedules. Of those employees, 63 actually work alternative schedules. This is 35.0 percent of the eligible employees. |
| Information Technology | |||
| Accessibility |
Percent of compliance with IT accessibility standards
Source: DRS Accessibility Report |
90-100%
70-89%
0-69%
Unavailable
|
Department of Rehabilitative Services random sampling of pages on DOF's public website found that 98.897% of the pages complied with State requirements to be accessible to citizens who browse the Web using assistive technologies. |
| Information Security |
Percent of compliance with information security standards
Source: VITA Information Security Report |
98-100%
95-97%
0-94%
Unavailable
|
http://www.vita.virginia.gov/uploadedFiles/Library/COVSecurity_Annual_Report_v2.pdf |