| Goal | Measure | Rating | Explanatory Note |
| Emergency Preparedness | |||
| Emergency Preparedness |
Percent of recommended preparedness actions taken
Source: OCP Agency Preparedness Survey |
75-100%
50-74%
0-49%
Unavailable
|
DBHDS contacted and requested technical assistance from the Office of Commonwealth Preparedness when the 2008 Assessment Results were received in early August. DBHDS was advised that it needed to conduct an annual COOP test, increase its focus on the physical security initiatives, and ensure all employees are aware of the building evacuation plan and evacuation protocols. DBHDS disagrees with the NIMS training requirements assessment, as DBHDS is not a VERT agency. However, the DBHDS Disaster Preparedness and Response Director has taken all NIMS courses and includes the topic of NIMS in all training presentations. DBHDS will address the physical security, building evacuation issues, and schedule an annual COOP test within the next six months. |
| Financial Management | |||
| APA Audits |
Number of recurring findings/material weaknesses
Source: Comptroller's Quarterly Report |
0
1 recurring
2+ recurring or 1 material
Unavailable
|
DBHDS had one repeat finding in the FY 2008 APA audit and one additional first year material finding. The repeat finding involves Federal sub-recipient monitoring. According to APA, the DBHDS process of sub-recipient monitoring is not sufficient to ensure that federal grants are expended properly. The APA recommended that DBHDS program and administrative staff develop risk-based monitoring procedures for federal grants distributed by the Department. DBHDS has initiated limited risk-based monitoring and will continue to address this area as Central Office staffing resources allow. The FY 2008 APA audit also noted concern in the accounting for capital assets and construction costs at the state facility level. DBHDS has substantially improved this area over the last fiscal year and does not anticipate significant issues with this area in FY 2009. |
| Budget Plan |
Percent of expenditures within budget plan
Source: DPB Expenditure Variance Report -derived from CARS |
0-100%
N/A
>100%
Unavailable
|
|
| Internal Control |
Percent of compliance with ARMICS
Source: Comptroller's Quarterly Report |
100%
N/A
0-99%
Unavailable
|
|
| Prompt Pay |
Percent of compliance with prompt pay act
Source: Comptroller's Quarterly Report |
95-100% Last Quarter
0-94% Last Quarter
0-94% Last 2 Quarters
Unavailable
|
|
| Government Procurement | |||
| eVA Usage |
Percent of procurement transactions made through eVA
Source: DGS eVA Reports |
95-100%
75-94%
0-74%
Unavailable
|
|
| SWAM Vendor Participation |
Percent of (SWAM) Small, Women & Minority agency goal achieved
Source: DMBE SWaM Dashboard |
95-100%
90-94%
0-89%
Unavailable
|
|
| Human Resources | |||
| Fairness and Equity |
Percent rating in EEO Assessment report
Source: DHRM HR-at-a-Glance |
100%
97-99%
0-96%
Unavailable
|
Fairness and Equity is 98.6%, i.e. 94 compliance items out of a total of 6,577 employment actions, with one corrective action plan. All compliance concerns have been substantiated as appropriate and due to legitimate business reasons. In one of the 6,577 employment actions, a corrective action plan related to Central Office/Applicant Flow was developed (April 2006) and followed, and this area of concern is now in full compliance. |
| Talent Acquisition |
Percent of hiring offers accepted
Source: DHRM HR-at-a-Glance |
85-100%
75-84%
0-74%
Unavailable
|
|
| Talent Management |
Percent turnover excluding internal promotions and transfers
Source: DHRM HR-at-a-Glance |
0-14%
15-24%
25-100%
Unavailable
|
Talent Management is at 15.5% or 1.5% away from the highest range of 0 – 14%. DBHDS employs a team of competent and talented health care professionals in a labor market that is commonly known to be challenged with on-going occupational shortages, both nationally and locally. DBHDS has developed and piloted progressive and very successful high performance initiatives and activities that have positively decreased turnover. |
| Telework |
Percent of eligible employees that telework
Source: DHRM HR-at-a-Glance |
20-100%
5-19%
0-4%
Unavailable
|
|
| Information Technology | |||
| Accessibility |
Percent of compliance with IT accessibility standards
Source: DRS Accessibility Report |
90-100%
70-89%
0-69%
Unavailable
|
DBHDS is at 40% compliance. Its three largest applications – FMS, AVATAR and Pharmacy (QS1 and GE Centricity) do not meet accessibility standards and are 3rd party vendor applications. The DBHS internet and intranet sites are compliant and its windows and web applications are compliant. DBHDS will re-write non-compliant applications to make them compliant when resources are available. |
| Information Security |
Percent of compliance with information security standards
Source: VITA Information Security Report |
98-100%
95-97%
0-94%
Unavailable
|
|