providing quality use of the Museum's extensive collection of artifacts;
providing exceptional programming;
a highly sought after destination for students and adults; and
providing a year round facility in which to educate and entertain visitors.
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Summary of current service performance
The Chippokes Plantation Farm Foundation (CPFF) has continuously strengthened its activities on behalf of the Commonwealth over the past few years.
CPFF’s SOL programs continue to be strengthened. Have developed SOL outreach programs to take to the schools if they cannot come to us.
Boy Scout merit badge programs continue to be strengthened.
Taking outreach program to day camps and libraries.
CPFF has been very fortunate in receiving donations of artifacts over the years to round out its agricultural theme without having to make artifact purchases.
CPFF is undergoing a re-inventory of its antique collection and taking pictures of each item as processed. The inventory is being accomplished during slower periods of time throughout the year with existing part-time staff.
CPFF manages the Chippokes farmland contract, and the contract is with one of the larger farmers in the area for a five-year period of time. CPFF works cooperatively with the Department of Conservation and Recreation, the USDA Natural Resource Conservation Service and the USDA Farm Service Agency. Conservation measures are included in the farm contract as needed. The Chippokes farmland is a model of exemplary conservation practices. -
Summary of current productivity
The Chippokes Farm & Forestry Museum continues to provide Boy Scout merit badge programs.
The Chippokes Farm & Forestry Museum continues to provide SOL programs for area schools, and has developed outreach programs to take to schools.
The Chippokes Farm & Forestry Museum continues with the artifact re-inventory process.
The farm contract contains the latest conservation practices.
The CPFF takes great pride in its printed materials made available to the public.
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Summary of Major Initiatives and Related Progress
The Chippokes Farm & Forestry Museum has a number of initiatives underway to better serve its constituencies. They include:
Have added two one-acre pastures and have one donkey, two sheep, and one calve. A 2007 initiative of the Museum was the make animals more visible to the public.
Created Fall Harvest Days that involves inviting the public to harvesting cotton and corn by hand and shocking peanuts. This program was also a 2007 initiative.
Marketing the Museum’s program offerings to area schools and home schoolers. Further, marketing the Museum’s offerings to area businesses such as day camps and libraries.
Marketing merit badge programs to area Boy Scouts and Girl Scouts.
Providing continuity to its programming by compiling notebooks of lesson plans.
Continuing to develop outreach SOL programs for those schools who cannot afford field trips.
Promoting programming targeted to adults and senior groups.
Constructing an education center to provide a professional, climate-controlled atmosphere that will enable the Museum to present year-round services. The Board of Trustees will be advertising for a marketing/fund-raising firm to guide the CPFF through the fund raising phase.
Expanding its interpretation to include the “Present” and “Future” of agriculture, forestry and conservation in the proposed education center. Currently, the Museum only addresses the “Past” with its museum displays of artifacts.
Continuing to re-inventory its antique collection as time permits with existing staff. -
Summary of Virginia's Ranking
[Nothing entered]
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Summary of Customer Trends and Coverage
CPFF has noted that schools are facing difficulties in funding, which prevent them from taking as many school trips. The Chippokes Farm & Forestry Museum continues to promote its outreach SOL programs to accommodate those schools.
CPFF has noted that the number of children home schooled is growing. This creates an opportunity to market to home school organizations.
Customers demand pleasant surroundings, and the Chippokes Farm & Forestry Museum cannot provide a climate-controlled environment. The construction of the education center will provide those amenities.
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Summary of Future Direction and Expectations
CPFF’s current priority is to continually improve its existing curriculum and services.
CPFF’s second priority is the construction of an education center. In order to entice and accommodate more school groups, an education center is needed which will provide a climate-controlled facility; provide expanded interpretation to include the “Present” and “Future” of agriculture, forestry and conservation in addition to the “Past”; and provide year-round service.
After the education center opens, the Museum’s new customer base might want to schedule educational programs or meetings during the day and in the evenings year round. This activity could provide additional revenue. -
Summary of Potential Impediments to Achievement
The Chippokes Farm & Forestry Museum does not have the funds to support a full-time staff.
The Chippokes Farm & Forestry Museum does not have climate control for the Museum or its workshop area that visitors and educational programs utilize. Educational programs are presented in the designated area of the workshop which does not have climate control, or has been presented under a tent in the front yard, which interfered with other Museum tours. A tent is not an ideal situation on rainy, hot or windy days.
The Chippokes Farm & Forestry Museum needs a climate-controlled storage facility at Chippokes for its collection. Some of the collection is stored in barns at the Park, and a portion of the collection is stored 50 miles away in a rented space. This makes it difficult to provide quality museum offerings to the public.
The CPFF is challenged with a major fund raising drive to construct the proposed education center.
| Service Number | Title |
| 319 530 04 | Operation and Maintenance of Farm Museum |
Section 3.1-22.9 Purpose of Foundation; establishment of Chippokes Plantation Model Farm and the Agriculture and Forestry Center. “The purpose of the Foundation shall be to plan, manage and provide financial and material resources and technical assistance for the development, maintenance and operation of the Chippokes Plantation Model Farm and the Agriculture and Forestry Center, which shall be established at Chippokes Plantation State Park, or a portion thereof, subject to the approval of the Director of the Department of Conservation and Recreation. The model farm shall be a working farm of diversified operation, utilizing modern practices and contribute to the public’s knowledge of agricultural production. The model farm may be operated under a lease or contract between the Director of the Department of Conservation and Recreation and the Foundation.”
| Customer Group | Customers served annually | Potential customers annually |
| Agricultural Community | 50 | 100 |
| Boards and Foundations | 3 | 4 |
| Citizens | 5,000 | 6,000 |
| Conservation Organizations and Land Trusts | 1 | 3 |
| Government Agencies (Federal, State, and Local) | 16 | 16 |
| Landowners | 50 | 100 |
| Recreational Users (campers, picnickers, hikers, etc.) | 6,000 | 7,000 |
| Soil and Water Conservation Districts | 1 | 3 |
| Special Interest Groups | 3 | 4 |
| Staff | 20 | 50 |
| Volunteers | 100 | 150 |
A. Agricultural community
B. Governmental agencies
C. Private businesses or corporations
D. Special interest groups
E. School Groups – could accommodate more groups
| Partner | Description |
| Agricultural Community | |
| Boards and Foundations | |
| Chesapeake Bay Program | Includes the U.S. Environmental Protection Agency, Maryland, Pennsylvania, and the District of Columbia |
| Colleges, Universities, and Other Educational Institutions | |
| Contractual Services | |
| Engineers and Consultants | |
| Federal Agencies | |
| General Assembly | |
| Local Governments | Departments of Parks and Recreation; School Divisions |
| Non-profits | |
| Private Businesses and Corporations | |
| Regional Planning District Commissions | |
| Soil and Water Conservation Districts | |
| Special Interest Groups | |
| State Agencies | |
| Tourism | |
| Vendors |
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Description of the Agency's Products and/or Services:
Outdoor Recreational Activities
Public Education
Public Information
Farm management for the Department of Conservation and Recreation at Chippokes State Park. -
Factors Impacting Agency Products and/or Services:
There is a growing need to educate the public about all aspects of farming.
Factors affecting park visitorship: weather, economics, rising fuel costs, school travel policies
Factors affecting program delivery: museum staffing, funding and insufficient facilities for effective classroom instruction. -
Anticipated Changes in Products or Services:
There are fewer and fewer people involved in farming, therefore, people today do not understand how food products reach their table and do not know how rural living is different from urban/city life. This creates greater educational opportunities.
Program expansion is anticipated in advance of the Museum’s Education Center construction.
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Financial Overview:
General funds and non-general funds are used to operate the Chippokes Plantation Farm Foundation and the Chippokes Farm & Forestry Museum. Total budget provides for two full-time positions and part-time positions. Funds are expended to provide: utilities, maintenance, equipment, supplies, material and program needs, marketing, and educational materials. Contractual services are used as needed.
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Financial Breakdown:
FY 2009 FY 2010 General Fund Nongeneral Fund General Fund Nongeneral Fund Base Budget $162,167 $67,103 $162,167 $67,103 Change To Base $0 $0 $0 $0 Agency Total $162,167 $67,103 $162,167 $67,103 This financial summary is computed from information entered in the service area plans.
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Overview
Currently one full-time and one part-time employee of the Department of Conservation and Recreation oversee the Chippokes Plantation Farm Foundation. These two positions are not reflected in the human resources chart as they are not Chippokes Plantation Farm Foundation employees.
Currently, the CPFF has 4 part-time employees. Two full-time Foundation positions were established as a result of the growth and expansion of the Foundation's program. The fundraising and secretarial positions are currently vacant. The fund raising position was vacated in November 2004. Due to recent slumps in Virginia's economy, and the loss of the fundraiser, the Board of Trustees has been re-evaluating its expansion plan before proceeding with hiring. -
Human Resource Levels
Effective Date 9/20/2007 Total Authorized Position level 2 Vacant Positions -2 Current Employment Level 0.0 Non-Classified (Filled) 0 Full-Time Classified (Filled) 0 breakout of Current Employment Level Part-Time Classified (Filled) 0 Faculty (Filled) 0 Wage 6 Contract Employees 0 Total Human Resource Level 6.0 = Current Employment Level + Wage and Contract Employees -
Factors Impacting HR
The staff is facing additional workload in anticipation for the future education center. Also, additional staff is required to provide programming and support for the Jamestown 2007 Commemoration.
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Anticipated HR Changes
When the education center is completed, there will be a need for additional staff resources.
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Narrative overview of the current state of IT in the agency:
The Chippokes Plantation Farm Foundation (CPFF) does not have its own IT system. VITA within the Virginia Department of Conservation and Recreation (DCR) orders software and hardware and provides services at the Foundation’s expense.
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Narrative description of the factors impacting agency IT:
[Nothing entered]
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Describe any anticipated or desired changes to agency IT:
[Nothing entered]
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IT Current Services:
Comments:
Cost - Year 1 Cost - Year 2 General Fund Non-general Fund General Fund Non-general Fund Projected FY2010 VITA Service Fees $0 $0 $0 $0 Changes (+/-) to VITA
Infrastructure$0 $0 $0 $0 Estimated VITA Infrastruture $0 $0 $0 $0 Specialized Infrastructure $0 $0 $0 $0 Agency IT Staff $0 $0 $0 $0 Non-agency IT Staff $0 $0 $0 $0 Other Application Costs $0 $0 $0 $0 Agency IT Current Services $0 $0 $0 $0 [Nothing entered] -
Proposed IT Investments
Cost - Year 1 Cost - Year 2 General Fund Non-general Fund General Fund Non-general Fund Major IT Projects $0 $0 $0 $0 Non-major IT Projects
From $100,000 - $1 Milliona Total Cost$0 $0 $0 $0 Non-major IT Projects
Below $100,000 Total Cost$0 $0 $0 $0 Major IT Procurements - Stand-alone $0 $0 $0 $0 Non-major IT Procurements - Stand-alone $0 $0 $0 $0 Total Proposed IT Investments $0 $0 $0 $0 -
Projected Total IT Budget
Cost - Year 1 Cost - Year 2 General Fund Non-general Fund General Fund Non-general Fund Agency IT Current Services $0 $0 $0 $0 Total Proposed IT Investments $0 $0 $0 $0 Agency Projected Total IT Budget $0 $0 $0 $0
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Current State of Capital Investments:
CPFF is developing plans for an education center. The plans are in the formative stage. CPFF plans to hire a marketing/fundraising firm to assist the Board of Trustees with this endeavor.
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Factors Impacting Capital Investments:
Construction of the education center is dependent on the success of the financial campaign.
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Capital Investments Alignment:
Construction of the education center is directly related to the mission of the Chippokes Plantation Farm Foundation (CPFF). The education center will provide a climate controlled facility for educational programs as well as provide a safe place for the many historic antiques that the Chippokes Farm and Forestry Museum holds. Having a climate-controlled facility will enable the Museum's focus to expand to include the future of agriculture, forestry and conservation, rather than the Museum's current ability to document the past and present. The Museum is responsible for over 10,000 antiques documenting the history of agriculture, forestry and rural life. A climate-controlled facility will enable these antiques to be displayed in a manner that protects their quality.
Increase overall Chippokes Farm & Forestry Museum visitorship.
- Elevate the levels of educational preparedness and attainment of our citizens.
- Be a national leader in the preservation and enhancement of our economy.
- Engage and inform citizens to ensure we serve their interests.
- Be recognized as the best-managed state in the nation.
- Inspire and support Virginians toward healthy lives and strong and resilient families.
- Protect, conserve and wisely develop our natural, historical and cultural resources.
Provide good stewardship of Chippokes Plantation Farm Foundation resources.
- Elevate the levels of educational preparedness and attainment of our citizens.
- Engage and inform citizens to ensure we serve their interests.
- Be recognized as the best-managed state in the nation.
- Protect, conserve and wisely develop our natural, historical and cultural resources.
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Describe how this service supports the agency mission
The Chippokes Farm & Forestry Museum maintains a collection of antique farm and forestry equipment, tools, and housewares as it relates to rural Virginia. Through these displays, the Museum offers educational programs on the story of Virginia's agriculture, forestry and conservation industries.
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Describe the Statutory Authority of this Service
The Chippokes Plantation Farm Foundation operates within the Department of Conservation and Recreation under the Secretary of Natural Resources. The Foundation is empowered under the Code of Virginia under Chapter 4.2, Section 3.1-22.6 to 3.1-22.12.
Section 3.1-22.9 Purpose of Foundation; establishment of Chippokes Plantation Model Farm and the Agriculture and Forestry Center. “The purpose of the Foundation shall be to plan, manage and provide financial and material resources and technical assistance for the development, maintenance and operation of the Chippokes Plantation Model Farm and the Agriculture and Forestry Center, which shall be established at Chippokes Plantation State Park, or a portion thereof, subject to the approval of the Director of the Department of Conservation and Recreation. The model farm shall be a working farm of diversified operation, utilizing modern practices and contribute to the public’s knowledge of agricultural production. The model farm may be operated under a lease or contract between the Director of the Department of Conservation and Recreation and the Foundation.”
| Agency Customer Group | Customer | Customers served annually | Potential annual customers |
| Agricultural Community | Agricultural Community | 50 | 100 |
| Boards and Foundations | Boards and Foundations | 3 | 4 |
| Citizens | Citizens | 5,000 | 6,000 |
| Conservation Organizations and Land Trusts | Conservation Organizations and Land Trusts | 1 | 3 |
| Government Agencies (Federal, State, and Local) | Government Agencies (Federal, State, and Local) | 16 | 16 |
| Landowners | Landowners | 50 | 100 |
| Recreational Users (campers, picnickers, hikers, etc.) | Recreational Users (campers, picnickers, hikers, etc.) | 6,000 | 7,000 |
| Soil and Water Conservation Districts | Soil and Water Conservation Districts | 1 | 3 |
| Special Interest Groups | Special Interest Groups | 3 | 4 |
| Staff | Staff | 20 | 50 |
| Volunteers | Volunteers | 100 | 150 |
| Partner | Description |
| Agricultural Community | |
| Boards and Foundations | |
| Chesapeake Bay Program | |
| Colleges, Universities, and Educational Institutions | |
| Contractual Services | |
| Engineers and Consultants | |
| Federal Agencies | Environmental Protection Agency; Natural Resources Conservation Service; U.S. Army Corps of Engineers; U.S. Fish and Wildlife Service; U.S. Forest Service; U.S.D.A. Farm Service Agency |
| General Assembly | |
| Local Governments | Departments of Parks and Recreation; School Divisions |
| Non-profits | |
| Private Businesses and Corporations | |
| Regional Planning District Commissions | |
| Soil and Water Conservation Districts | |
| Special Interest Groups | |
| State Agencies | Virginia Department of Corrections; Virginia Department of General Services; Virginia Department of Historic Resources; Virginia Department of Agriculture and Consumer Services; Virginia Department of Conservation and Recreation; Virginia Department of Environmental Quality; Virginia Department of Forestry; Virginia Department of Game and Inland Fisheries; Virginia Department of Health; Virginia Department of Transportation |
| Tourism | |
| Vendors |
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Factors Impacting the Products and/or Services:
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Anticipated Changes to the Products and/or Services
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Listing of Products and/or Services
- Outdoor Recreational Activities
- Public Education
- Public Information
- Farm Management for the Department of Conservation and Recreation at Chippokes
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Financial Overview
General funds and non-general funds are used to operate the Chippokes Plantation Farm Foundation and the Chippokes Farm & Forestry Museum. Total budget provides for two full-time positions and part-time positions. Funds are expended to provide: utilities, maintenance, equipment, supplies, material and program needs, marketing, and educational materials. Contractual services are used as needed.
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Financial Breakdown
FY 2009 FY 2010 General Fund Nongeneral Fund General Fund Nongeneral Fund Base Budget $162,167 $67,103 $162,167 $67,103 Change To Base $0 $0 $0 $0 Service Area Total $162,167 $67,103 $162,167 $67,103 Human Resources-
Human Resources Overview
Currently one full-time and one part-time employee of the Department of Conservation and Recreation oversee the Chippokes Plantation Farm Foundation. These two positions are not reflected in the human resources chart as they are not Chippokes Plantation Farm Foundation employees.
Currently, the CPFF has 5 part-time employees. Two full-time Foundation positions were established as a result of the growth and expansion of the Foundation's program. The fundraising and secretarial positions are currently vacant. The fund raising position was vacated in November 2004. Due to recent slumps in Virginia's economy and the loss of the fundraiser, the Board of Trustees has been re-evaluating its expansion plan before proceeding with hiring. -
Human Resource Levels
Effective Date 7/1/2005 Total Authorized Position level 2 Vacant Positions 2 Current Employment Level 0.0 Non-Classified (Filled) 0 Full-Time Classified (Filled) 0 breakout of Current Employment Level Part-Time Classified (Filled) 0 Faculty (Filled) 0 Wage 5 Contract Employees 0 Total Human Resource Level 5.0 = Current Employment Level + Wage and Contract Employees -
Factors Impacting HR
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Anticipated HR Changes
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Human Resources Overview
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Enhance programs to target audiences.
Objective Strategies
- Develop and/or enhance program offerings to: students (SOLs and outreach SOLs); walk-ins at Museum; outreach programs in the surrounding communities; scout programs - develop programs for Boy and Girl Scouts related to merit badges; Adult programs; and special Interest Groups (4-H'ers, Forestry, etc.).
- Marketing and/or Advertising Market SOL programs to educators, local school systems, and home school associations, scout programs to scout councils and leaders. Market and advertise with bus tours, tourism centers, overnight facilities, car rental agencies, timeshares, etc.
- Exhibit Enhancement continue changing exhibits; increase building maintenance; develop climate control exhibits; and create a study collection.
- Staffing and Funding Seek funding for additional positions to support increased visitorship and programs and to support overall operations of the Foundation and Museum.
- Volunteerism Promote and increase volunteer participation and opportunities among individuals, civic groups, scouts, and special interest groups (such as gas engine clubs, vintage auto clubs, quilting guilds, etc.).
- Construct Education Center Advertise and interview fundraising firms; meet with chosen firm to establish fundraising and marketing plans; develop marketing materials; implement marketing plan; implement fundraising plan and begin active fundraising activities; contract for site survey and site testing; hire architect to produce architectural drawings; and develop interpretive programs for center.
Objective Measures-
Number of visitors to the Museum.
Measure Class:OtherMeasure Type:OutcomeMeasure Frequency:QuarterlyPreferred Trend:UpMeasure Baseline Value:7941Date:6/30/2004
Measure Baseline Description: In 2004, total Museum attendance was 7,941.
Measure Target Value:15Date:6/30/2010Measure Target Description: The target is to increase overall Museum visitorship by 15% annually.
Data Source and Calculation: A log of daily visitorship at the museum is maintained by Foundation staff. From this information, comparisons may be made annually to the previous year's visitorship.
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Manage, restore, and preserve Museum's antique collection.
Objective Strategies
- Relocate and process antique items in the workgroup.
- Relocate and process antique items in the corn crib.
- Reorganize and process antique items in old sawmill storage building.
- Relocate and process smaller items from the Quonset hut.
- Maintain a list of items in need of conservation measures.
- Have volunteers conserve artifacts needed atttention.
Objective Measures-
Percent of Museum's antique collection inventoried.
Measure Class:OtherMeasure Type:OutputMeasure Frequency:QuarterlyPreferred Trend:UpMeasure Baseline Value:2.98Date:6/30/2006
Measure Baseline Description: In FY2006, 2.98% (298 items) of the Museum's collection was inventoried.
Measure Target Value:10.54Date:6/30/2009Measure Target Description: A cumulative total of 10.54% of the Museum's collection will be inventoried by the end of FY2009.
Data Source and Calculation: Management of collections will be based on the number of artifacts processed by completing an inventory form. Questions answered on this form includes determining what the item is, placing it in the proper nomenclature, measuring the item, writing a brief description of how the item was used, writing a brief description of condition and conservation measures needed, if any, photographing the item, tagging the item, and entering this data into the computer inventory program. The item is then placed in a storage area with other similarly used items. The old inventory system consisted of items listed by name and faded or missing ID tags on items. Also, the old inventory listed boxes of items when every item needs to be inventoried. Chippokes Plantation Farm Foundation has approximately 10,000 items. The Museum does not have climate-controlled storage for its artifacts.
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Manage farmland to serve as a model to demonstrate exemplary conservation practices.
Objective Strategies
- Compile a spreadsheet listing of all requirements of farmland contractor and requirements of CPFF and check annually.
- Enforce any noncompliance issues.
- Prioritize and accomplish repair work on existing soil erosion structures.
- Have USDA Natural Resource Conservation Service perform a survey of CPFF for future projects to address.
- Survey farmland after major weather-related storms for damage.
Objective Measures-
Percent compliance with farm contract and farm plan
Measure Class:OtherMeasure Type:OutcomeMeasure Frequency:QuarterlyPreferred Trend:UpMeasure Baseline Value:97.7Date:12/31/2007
Measure Baseline Description: There was 97.7% compliance with the elements of the farm contract and the conservation plan.
Measure Target Value:100Date:6/30/2010Measure Target Description: 100% compliance will be maintained annually.
Data Source and Calculation: The source of the measure is the 5-year contract between Chippokes Plantation Farm Foundation and the farmland contractor, and the USDA's Farm Service Agency's Conservation Plan.