Service Area Strategic Plan
4/24/2014   6:57 am
Department of Agriculture & Consumer Services (301)
Biennium:
Service Area 1 of 1
Distribution of USDA Donated Food (301 457 08)
Description

The Food Distribution Program manages the distribution of USDA donated foods to all eligible outlets in the state.

This activity performs the following activities:
•Approves non-school outlets for participation
•Orders USDA foods based on USDA foods offered, school food requests or clients served
•Arranges transportation and storage, maintains accountability of USDA foods
•Ensures that USDA donated food usage is in accordance with federal regulations. The staff provides technical assistance in program operation and promotes Virginia products to recipient agencies and commercial distributors. This office also diverts USDA foods in emergencies for disaster relief, including potential terrorist attacks, to assist state recovery operations.

Currently, there are three components to this activity which are interrelated and generate economies of scale because they utilize the same personnel and a single commercial distribution system:

The largest component to Virginia citizens is USDA foods for school lunches. The program benefits state taxpayers by reducing the cost of school meals by 20.75 cents each. Virginia schools serve 108.1 million meals annually. This component provides the initial shelf stable food resources for state recovery operations from disasters or emergencies including terrorist attacks. In the event of state emergencies, disasters, or terrorist attacks, VDACS can also coordinate the diversion of USDA foods from a variety of sources.

The second component is The Emergency Food Assistance Program (TEFAP). VDACS distributes foods donated by USDA to seven regional food banks for subsequent distribution to low income households. VDACS also distributes TEFAP foods to eligible soup kitchens/congregate feeding sites in Virginia.

The third component is the distribution of USDA foods to public and private nonprofit institutions. USDA foods provided to state and local penal institutions reduce the food cost burden to the economic benefit of Virginia taxpayers.
Background Information
Mission Alignment and Authority
  • Describe how this service supports the agency mission
    This service area aligns with the VDACS mission to enhance opportunities for the growth and profitability of the Virginia agriculture industry. The activity promotes economic opportunities for Virginia producers (farmers), processors and distributors who warehouse USDA foods in conjunction with their commercial food sales to these outlets. The total value of all USDA foods distributed in Virginia was $34.2 million in fiscal year 2008. This service area also plays a vital role in promoting healthy lives by providing nutritious, low/no-cost meals for food program participants.
  • Describe the Statutory Authority of this Service
    Receipt of USDA donated foods (and the accompanying federal grants) is contingent upon the state entering into a federal/state agreement (FNS 74) with USDA. The agreement designates the state agency that will administer specific USDA donated food programs. The state distributing agency must adhere to the federal regulations from the specific Code of Federal Regulations (CFR) 235, 250 and 251 that govern state administration of donated food programs.

    §§3.2-4700 through 3.2-4708 of the Code of Virginia authorizes the Division of Marketing and its activities in general, which include the administration of the Food Distribution Program and cooperation with USDA, to administer this program in Virginia.
Customers
Agency Customer Group Customer Customers served annually Potential annual customers
General Public Clients served by charitable & correctional institutions 40,808 46,104
General Public Households 656,444 705,000
General Public Institutions 124 139
Public School Districts Public School Districts 132 132
Regional Food Banks Regional Food Banks 6 6
State or Private Schools State or Private Schools 87 97
General Public Summer camps and summer feeding programs 134 140
Virginia School Children Virginia School Children 600,853 1,100,000

Anticipated Changes To Agency Customer Base
Virginia schools spent $1.2 million of their entitlement dollars on fresh fruits and vegetables through one contracted produce vendor in the state. With new USDA guidelines, the potential for increased sales of fruits and vegetables through commercial produce vendors in the state will continue to increase.

Increased eligible households that receive USDA donated food under TEFAP, increased by 50% and the potential for that figure will continue to increase as long as the economy continues to be depressed.
Partners
Partner Description
[None entered]
Products and Services
  • Factors Impacting the Products and/or Services:
    None.
  • Anticipated Changes to the Products and/or Services
    A new pilot processing program, net off invoice, is being offered to schools in Region I for the 2009/10 school year. Schools will be able to purchase snacks made by J&J Snack Company and sold through commercial distributors. If the pilot is successful, the program will be expanded to statewide coverage and include other processing companies. This will have potential to increase sales for commercial distributors across the state.
  • Listing of Products and/or Services
    • Distribute USDA donated foods to eligible outlets in the state.
    • Approve non-school outlets for participation.
    • Order USDA foods based on clients served, USDA foods offered and school food requests.
    • Arrange transportation/storage, & maintain accountability of USDA foods.
    • Divert USDA foods for emergency use after disasters or terrorism relief to assist state recovery operations.
    • Ensure that USDA donated food usage is in accordance with federal regulations.
    • Award state contracts to commercial food distributors to receive, store and distribute USDA foods to outlets specified by VDACS.
    • Expand opportunities for Virginia’s producers and processors in the marketing of agricultural products to schools and institutions.
Finance
  • Financial Overview
    [Nothing entered]
  • Financial Breakdown
    FY 2011    FY 2012
      General Fund     Nongeneral Fund        General Fund     Nongeneral Fund  
    Base Budget $330,244 $1,750,444    $330,244 $1,750,444
    Change To Base -$4,858 $0    -$4,858 $0
               
    Service Area Total   $325,386  $1,750,444     $325,386  $1,750,444 
Human Resources
  • Human Resources Overview
    [Nothing entered]
  • Human Resource Levels
    Effective Date      
    Total Authorized Position level 0    
    Vacant Positions 0    
    Current Employment Level 0.0    
    Non-Classified (Filled)    
    Full-Time Classified (Filled)    breakout of Current Employment Level
    Part-Time Classified (Filled)    
    Faculty (Filled)    
    Wage    
    Contract Employees    
    Total Human Resource Level 0.0   = Current Employment Level + Wage and Contract Employees
  • Factors Impacting HR
    [Nothing entered]
  • Anticipated HR Changes
    [Nothing entered]
Service Area Objectives
 
  • Increase the value of USDA donated food distributed to eligible recipient agencies in order to maximize the nutritional benefits for Virginia citizens.
    Objective Description
    This objective provides for improved nutritional health and well being of the Commonwealth's school children; improved food security and nutrition assistance to needy citizens and economic benefits to agricultural producers, processors and distributors. The program provides a viable mechanism for food assistance to citizens in the event of a state of emergency resulting from natural or man made disasters.
    Alignment to Agency Goals
    • Agency Goal: Enhance opportunities for the growth, profitability and continued viability of the Virginia agriculture industry.
      Comment: Distribution of USDA donated foods supports, Enhancing Economic Development, especially the objective to expand opportunities in the marketing of agricultural products to schools and institutions. Last year, USDA purchased $13.4 million worth of products from Virginia agricultural firms for delivery to food assistance program outlets. In addition to those direct beneficiaries that receive USDA foods, agriculture producers are served when commodity prices are stabilized by USDA purchases of foods allowing sufficient return on investment to maintain production. This objective also aligns with the long term objective toward healthy lives and strong and resilient families.
    Objective Strategies
    • Offer, allocate and distribute USDA-donated foods to eligible recipient agencies in order to enhance sales of Virginia products through June 30, 2012.
    • Make trade calls to schools and institutions to increase the use of Virginia food products through June 30, 2012.
    • Expand marketing activity with institutional buyers in Virginia, increase Virginia market share through June 30, 2012.
    • Provide consistent support for expanding USDA/DOD Fresh Fruit and Vegetable Program with public schools through June 30, 2012.
    • Maintain working relationships with commercial distributors to enhance food distribution programs through June 30, 2012.
    Link to State Strategy
    • nothing linked
    Objective Measures
    • Percentage of United States Department of Agriculture (USDA) donated food distributed within the state per federal guidelines.
      Measure Class:
      Other
      Measure Type:
      Outcome
      Measure Frequency:
      Annual
      Preferred Trend:
      Maintain
      Measure Baseline Value:
      100
      Date:
      6/30/2009

      Measure Baseline Description: Distributed 100% of all donated food allocated to Virginia in FY07.

      Measure Target Value:
      100
      Date:
      6/30/2012

      Measure Target Description: Maintain 100% of distribution of USDA food allocated to Virginia.

      Data Source and Calculation: USDA database


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