Agency Strategic Plan
4/17/2014   11:36 pm
Department of Mines, Minerals & Energy (409)
Biennium:
Mission and Vision

Mission Statement
It is the mission of the Department of Mines, Minerals and Energy (DMME) to enhance the development and conservation of energy and mineral resources in a safe and environmentally sound manner to support a more productive economy.
Vision Statement
We envision DMME as a nationally recognized energy, geology, and mineral extraction customer service agency that showcases worker and public safety and environmental protection. Further, we see ourselves as a model agency known for the leadership of our people -- one that uses strategic planning and management to provide the high quality, innovative, one-stop service and information that adds value in the eyes of our customers and the public; is trusted to exhibit high standards of competency and fairness in all aspects of our work and relationships; and empowers, develops, and treats our employees with fairness and respect creating the workplace of choice in our communities.
Agency Values

Executive Progress Report

Service Performance and Productivity
  • Summary of current service performance
    DMME measures its service performance through performance measures tied to its strategic goals and objectives.

    DMME’s first goal is to provide for safe and environmentally sound mineral resource extraction.

    The agency’s first objective under this goal is to eliminate accidents, injuries, and fatalities at mineral and fossil fuel extraction sites.
    • DMME measures the five-year rolling incident rate of serious personal injuries and fatalities at mineral extraction sites to assess its current service performance. The incident rate for calendar year 2008 was 0.29 incidents per 200,000 work hours. This compares to a five-year average of 0.28. Until 2008, the incident rate had shown a decreasing trend since 1997.
    • DMME also is measuring the percentage of safety violations issued to mineral extraction operators that have been successfully eliminated by the violations’ abatement due dates. DMME has baseline data showing that mineral extraction operators successfully abated 99.2% of safety violations by their due dates over the last five years. Mineral extraction operators successfully abated 99.6% of safety violations by their due dates during FY 2009.

    A second objective under this goal is to eliminate adverse environmental conditions and public safety hazards resulting from mineral and fossil fuel extraction.
    • DMME measures the five-year rolling average of mineral extraction sites with no adverse off-site environmental damage or public safety hazards. The FY 2009 rate was 99.8%. This compares to the five-year average of 99.7%.
    • DMME is also measuring the percentage of environmental protection violations issued to mineral extraction operators that have been successfully eliminated by the violations’ abatement due dates. The last five years five years of baseline data show that mineral extraction operators successfully mitigated 79.2% of environmental violations by their due dates. Mineral extraction operators successfully mitigated 77.3% of environmental violations by their due dates during FY 2009.

    A third objective under this goal is to improve the health, safety, and environmental knowledge and skills of mineral and fossil fuel workers.
    • DMME measures the percentage of miners who rate DMME mine safety training as very helpful or very effective in helping them work more safely. DMME has five years of baseline data that show 85.4% of miners rated the training as very helpful or very effective. The rate for FY 2009 was 90.1%.

    DMME’s second goal is to encourage economic development through our customers’ wise management of Virginia’s energy, mineral, land, and water resources.

    DMME’s first objective under this goal is to improve its customers’ ability to establish and maintain efficient, viable operations.
    • DMME measures the percentage of timely permit decisions made on initial permit applications for mineral mines, coal mines, and gas and oil operations. In FY 2009, DMME made 92.8% of its permit decisions within established deadlines. DMME’s five-year average is 96.9% of permit decisions made within the deadlines.

    DMME’s second objective under its second goal is to improve its customers’ capabilities in the development and wise use of rock, mineral, land, water, and energy resources.
    • DMME measures the percentage of forms submitted electronically by its customers. DMME’s customers electronically submitted 67.6% of total forms in FY 2009. This compares to an average of 60.5% over the four previous fiscal years.

    DMME's third objective under its second goal is to reduce future state government energy costs.
    • DMME measures the amount of saved state government energy costs achieved through energy conservation and procurement strategies. Cost savings of $14.5 million were achieved in FY 2009, compared to $4.5 million in the baseline year, FY 2006.

    DMME’s third goal is to provide for the effective performance of DMME personnel. DMME strives to do “the right things well”.

    Internal DMME performance objectives include:
    • Ensuring that resources are used efficiently and programs are managed effectively, in a manner consistent with applicable state and federal laws;
    Enabling all employees to meet or exceed their annual employee objectives established in their Employee Work Profiles;
    • Continuously improving DMME’s organizational and staff capabilities; and
    • Enabling DMME employees to effectively expand the use of technology

    DMME measures the performance of its administrative functions through a wide variety of performance measures. These include measures such as the percentage of employees at contributor or higher level in performance evaluations (100% in FY 2009); prompt pay compliance rate (99.8% of dollars paid within 30 days in FY 2009; target is at least 95%); payroll accuracy (100% accuracy on the first entry for FY 2009; target is at least 98%); percentage of vehicle service hours spent on direct repair services (82.5% of time for FY 2009; target is at least 70%); percentage of purchases made within 24 hours of requisition (97.3% in FY 2009; target is at least 95%); and percentage of DMME staff rating administrative services as meeting or exceeding expectations (99.2% in FY 2009; target is at least 90%).
  • Summary of current productivity
    DMME productivity has increased markedly over time. DMME has provided more services to a greater number of customers over the years. DMME has increased services in areas that include special mine safety services to small coal mines, such as training, mining plan technical assistance, and on-site job safety analysis; and registering and providing services to over 1,500 independent contractors on mineral extraction sites. DMME also established a separate gas and oil regulatory program, with no new funding or employees, out of what was a small part of its mine safety division. Today, the gas and oil program has over 9,200 sites under permit, including wells and pipelines; and Virginia’s natural gas industry produces as much natural gas as is used by all residences in the state.

    The agency has provided the increased services with fewer employees and resources than in past years, reflecting increased productivity.
    • DMME currently has 234 FTE (full-time equivalent) positions, with 217 filled. DMME’s FTE number has ranged from a high of 298 to today’s low of 234.
    • DMME’s FY 2011 budget is approximately $33.8 million, 42% less than its budget in FY 1986, the agency’s first full fiscal year of operation, when adjusted for inflation. DMME now provides an expanded level of customer service with considerably less resources than when the agency was formed.

    DMME has begun tracking two productivity measures, the annual average cost of ensuring safety for one mineral extraction worker, and the annual average cost of assuring environmental protection and public safety for one mineral extraction site.

    DMME calculates the annual average cost of ensuring safety for one mineral extraction worker by summing the safety program costs in its coal and mineral mine safety programs, and dividing those costs by the number of mine workers in the state. In FY 2008, the annual average cost was $662 per worker; in FY 2009, the cost was $668, an increase of less than 1%.

    DMME calculates the annual average cost of assuring environmental protection and public safety at one mineral extraction site by summing the costs of its reclamation and environmental programs in the coal mining, mineral mining, and oil and gas areas, then dividing that by the total number of permitted sites. In FY 2008, the annual average cost was $886; in FY 2009, the cost was $776, a decrease of 12.5%.
Initiatives, Rankings and Customer Trends
  • Summary of Major Initiatives and Related Progress
    DMME is undertaking initiatives to respond to the needs of our customers and stakeholders.

    • The American Recovery and Reinvestment Act (ARRA) is enabling DMME to offer substantial grant programs for Virginia’s citizens, businesses, and local governments to invest in energy-saving activities. DMME has applied for $16.1 million under the Energy Efficiency and Conservation Block Grant (EECBG) Program. These funds will be divided among three program areas, as follows:
    • $9.7 million in sub-grants to nearly 300 eligible local governments for community energy planning, energy efficiency and conservation projects and other qualifying activities.
    • $5.3 million in grants for renewable energy systems for local government and public school facilities. (This will be supplemented with $4.1 million in State Energy Program Recovery Act funds.)
    • $0.7 million to provide technical assistance to local governments to use energy saving performance contracting to improve energy efficiency and reduce utility costs.
    • $0.47 million in administration costs
    Under ARRA, DMME has applied for an additional $70 million for its State Energy Program (SEP). These funds will be directed at three program areas:
    • $32.14 million in grants or rebate incentives to stimulate purchases of renewable energy systems for residences, businesses and government facilities. $15 million will be made available to households and businesses to support installation of solar and small wind power systems. Payments will be based on the size of the system installed as follows: $2,000 per kilowatt capacity of solar photovoltaic (electric) systems; $1,500 per kilowatt capacity of wind systems; $1,000 per kilowatt capacity equivalent for solar thermal (hot water and steam) systems. $4.14 million will be made available for installations on local government and public school facilities. (This will be supplemented with $5.86 million funds from the Energy Efficiency and Conservation Block Grant to total to $10 million.) $13 million will be made available for installations on state government facilities.
    • $20 million in three economic development incentives to support biomass, waste-to-energy, renewable energy and energy efficiency products, services and projects. $10 million will be made available to support biomass and waste to energy projects in Virginia. $5 million will be made available to support new clean energy business development in Virginia. $5 million will be made available to support commercialization of new energy technologies in Virginia.
    • $15 million in grants or rebate incentives to stimulate implementation of energy efficiency improvements in homes and commercial properties. Residential consumers will be eligible for a rebate for 20 percent of the cost of eligible energy efficiency improvements, up to $2,000 per consumer. Commercial consumers will be eligible for a rebate for 20 percent of the cost of eligible energy efficiency improvements, up to $4,000 per consumer.
    • $2.86 million will be used to administer the grants.

    • In 2007, DMME implemented the Virginia Energy Management Program (VEMP) to help agencies comply with Executive Order 48. E.O. 48 directed state agencies to reduce their annual costs of non-renewable energy purchases by at least 20 percent, compared to fiscal year 2006, by fiscal year 2010. Agencies were directed to aggressively pursue: energy-saving activities whose costs could be recovered in one year, such as switching to compact fluorescent bulbs from less efficient incandescent bulbs; using energy savings performance contracting; renovation of existing buildings; alternative procurement techniques for energy; and procurement of renewable energy. In response, DMME’s VEMP is assisting agencies in implementing energy savings performance contracts, demand response programs, and consolidated energy procurement and billing.

    • Sharp increases in energy costs and interest in offshore energy development led to passage of significant energy policy legislation in 2006. DMME was charged with developing a 10-year Virginia Energy Plan, which was released in September 2007. The legislation also authorized a new biofuels incentive grant program to bring biofuels producers to the Commonwealth. Partly as a result of this incentive, Virginia’s first large-scale ethanol plant is scheduled to begin production in 2010. Interest in offshore energy sources is growing, with the federal Department of the Interior taking steps to issue commercial leases for both conventional (oil and gas) and renewable resources. DMME continues to work with its federal partners and other state agencies to ensure that Virginia’s needs and policies are adequately addressed.

    • DMME will need to respond to the changing regulatory climate regarding surface coal mining. In June 2009, the federal Department of the Interior, the U.S. Army Corps of Engineers, and the Environmental Protection Agency signed a memorandum of understanding recognizing the unique biological diversity of the Appalachian region and implementing an Interagency Action Plan “designed to significantly reduce the harmful environmental consequences of Appalachian surface coal mining operations…” DMME will need to work with the federal agencies, our coal industry customers, coalfield citizens, and other interest groups to ensure that DMME regulations, policies, and permitting and enforcement activities are consistent with the new federal regulatory framework.

    • DMME is implementing the use of e-forms to provide customers with faster access for submittal of amendments, renewals, annual reporting, and updating of permit and company information. For example, DMME is enhancing electronic business-to-government capability for its mineral mining and oil and gas operators. The e-Forms Centers will provide operators with the ability to electronically submit permitting applications and annual production reports, manage contractor lists, register for training classes, provide electronic fund transfers and otherwise conduct their business with DMME online. DMME continues to work with mineral mine and gas and oil operators to expand the use of this e-government system.

    • In response to a jump in coal mining fatalities nationwide in early 2006, Congress passed the Mine Improvement and New Emergency Response (MINER) Act. The Act, among other things, expanded the requirements for mine emergency response plans, increased the availability of self-rescue breathing devices underground, and required that two experienced mine rescue teams be available to each underground mine at all times. DMME is working with Virginia's coal mining community to meet the challenge of implementing these requirements. In 2007, in response to trends in substance abuse among mine workers, Virginia amended its Coal Mine Safety Act to require pre-employment drug testing of new mine workers, and to allow DMME’s Chief mine inspector to employ substance abuse testing during investigations of incidents in which miners are killed or seriously injured. DMME is working with the Board of Coal Mining Examiners not only to enforce suspensions and revocations of miner certifications that result from substance abuse tests, but also to assist addicted miners in seeking rehabilitation.

    • In FY 2009, DMME’s budget was subject to a reduction of 11%, which severely impacted the Geologic and Mineral Resource Investigations, Mapping, and Utilization Service Area. In an effort to continue to meet customer demand for geologic and mineral resource information and products, DMME will employ innovative techniques such as expansion of web-based services. The agency also plans to seek additional grant funding for geologic and mineral resource projects.

    • Virginia enacted provisions in 1990 to enable development of coalbed methane resources. Prior to 1990, these natural gas resources were wasted by venting into the atmosphere during mining operations. The coalbed methane resources were underdeveloped due to conflicts over ownership of the gas. The legislative measure provided for escrowing funds when the ownership of the coalbed methane was in conflict. A 2004 Virginia Supreme Court decision resolved the conflict for some of these conflicting claimants, opening the door for payments out of the escrow account to the rightful owners. These two events allowed an exponential growth in Virginia’s coalbed methane industry, with over 700 wells per year being drilled by 2007. DMME and the Virginia Gas and Oil Board are working to facilitate the processing of escrow payments, as well as working with citizens and lawmakers to resolve concerns regarding the deduction of post-production costs from royalty payments to natural gas interest owners.
  • Summary of Virginia's Ranking
    DMME has used the United States Senate and Productivity and Quality Award (SPQA) process to evaluate the effectiveness and efficiency of its services against the SPQA criteria. The SPQA criteria are based on the Malcolm Baldridge Award criteria. The criteria address leadership, strategic planning, customer and market focus, information and analysis, human resources, process management, and business results. DMME received the Medallion of Quality in 1997 and the Award for Continuing Excellence (ACE Award) in 2002. DMME was the first Virginia state executive agency to receive the Medallion and remains the only state agency or institution to receive the ACE Award.

    DMME’s activities are regularly benchmarked against other states’ activities in a number of areas. For example, other states and the federal Office of Surface Mining and Mine Safety and Health Administration have used DMME’s underground mine mapping initiative as a national example of how to make information available about locations of abandoned underground coal mines. The mine mapping initiative also won the Governor’s Technology Award for Innovation in Technology and Honorable Mention in the National Association of State Chief Information Officers (NASCIO) Recognition Awards for Outstanding Achievement

    Based on DMME’s experience with performance measurement, the Office of Surface Mining has used DMME as a key partner in developing its national performance measurement system. DMME’s coal mining electronic permitting process has been benchmarked by numerous other states. The electronic permitting system has also won the Council of State Government’s Recognition for Significant Contributions to State Government and the Southwestern Virginia Technology Council Award for High Tech in Government.

    DMME has received awards in a number of other areas. For example, the DMME Division of Mines has received the federal Mine Safety and Health Administration’s (MSHA) Annual Training Materials Competition first place and grand prize awards several times for its mine emergency and remote control miner training materials. The DMME Division of Mineral Mining’s trucker safety training program, “Drive Home Safely”, received MSHA’s first place award in the State Metal/Nonmetal division competition. MSHA has also recognized and complimented DMME on its successful safety training and safety awareness program implemented as part of MSHA’s State Grant’s Program.

    DMME’s E-forms centers have won the High Tech in Government Award from the Southwest Virginia Technology Council, the Governor’s Technology Award in the “Online, not In Line” category, and the Center for Digital Government’s Digital Government Achievement Award. The agency’s laptop enforcement system has won the Governor’s Technology Award in the Workforce Productivity category. DMME’s digital signature initiative, established in cooperation with VDOT, won a grant from the Governor’s Productivity Investment Fund.

    The DMME Orphaned Land Program has been recognized for its achievements by the US EPA and other state and federal agencies.
  • Summary of Customer Trends and Coverage
    Mineral extraction operations
    • The number of permitted coal mining operations and gas and oil sites and coal and gas production historically changes based on the price of energy. Non-fuel mineral production historically changes based on the health of Virginia’s economy. Energy prices are very high and are projected to remain high for at least the next five years. Virginia’s economy has slowed due to the recent recession, but expansion is to be expected during the 2010-2012 biennium as economic recovery proceeds. These factors are expected to caused an increase in the number of permitted mines and gas and oil sites and an increase in energy and mineral production.

    Mineral extraction workers
    • Coal mine employment in Virginia is related to the amount of coal produced in the state and the mechanization of mining. The number of Virginia coal miners peaked in 1949 at 18,341, coincident with the introduction of continuous mining machines. Since that time, coal mine employment experienced a secondary peak in 1977 at 15,742. There were 4,394 coal mine production employees in 2008. A large percentage of working miners will be reaching retirement age in the next five years. Mining companies are already facing difficulties replacing these miners with new employees. This need for new miners is causing an increasing demand for coal miner certification training and other new miner services from DMME.

    • Mineral mine employment in Virginia fluctuates based on the amount of tonnage produced in Virginia’s mineral mines and changes in miner productivity. The number of mineral miners also is affected by the use of independent contractors on mineral mine sites. Some operators have shifted parts of operations away from their employees to contractor employees. Virginia had 3,849 production workers in 2008. This compares to 4,816 mineral miners working in 1989, 4,104 mineral miners working in 1994, 4,258 mineral miners in 1999, and 3,603 mineral miners in 2004, and 3,836 in 2006. DMME anticipates the number of mineral miners to remain relatively stable in the coming years.

    • As DMME does not have primary jurisdiction for worker safety on gas and oil exploration and production sites, it does not maintain records of the number of persons working on gas and oil exploration and production operations in Virginia. However, as the number of permitted wells, gathering pipelines, and associated facilities increases in Virginia, the number of workers drilling the wells, constructing the pipelines and associated facilities, and maintaining the facilities will continue to increase. Virginia expects this trend to continue over the next three or more years.

    Public affected by mineral extraction operations
    • Public located near mineral extraction operations may be affected by activities at those operations. Such affects may include ground vibrations from blasting; degradation of groundwater quantity or quality; uncontrolled release of material such as flyrock or pushed or tracked material from the site; landslides; dust from blasting, construction, or travel on soft-surfaced roads; noise or light pollution; or truck traffic. DMME’s regulations control many, but not all, of these impacts. While some impacts, such as light, noise, local truck traffic, and hours of operation may be subject to local government land use controls, DMME receives and must investigate most complaints on all of the mining effects.

    • Public located near abandoned mineral extraction sites may be affected by hazards on the abandoned sites, such as open shafts or portals, landslides, ground or surface water pollution discharges, sediment buildup causing flooding, land subsidence, or hazardous gases.

    • DMME expects there will be additional people affected by mineral extraction operations in the coming years because surface coal mining operations are getting larger and locating closer to developed areas as the available remotely located coal reserves suitable for surface mining dwindle. Development is moving into areas containing historic, unreclaimed coal mine lands, increasing the number of people at risk from these abandoned sites. More natural gas wells and pipelines are being constructed near developed areas, and sprawl has reached areas where mineral mines have traditionally been located.

    Affiliated mineral extraction business interests
    • Numerous businesses support mineral extraction operations. These range from engineering firms that assist with permit preparation and facility design, to independent contractors providing non-mining services at mine sites (such as blasting, mobile equipment lubrication and maintenance, logging, overburden removal, plant construction), to independent trucking companies hauling mined material from a mine, to title attorneys, and others.

    • DMME expects there will be an increase in the number of affiliated business interests. Mining companies are increasingly outsourcing work on mines. DMME has been given expanded responsibility for regulation of activities of independent contractors on coal and mineral mines. DMME served over 2,200 independent mineral mining contractors in 2008. The department expects the number of independent contractor customers to continue to grow.

    General public and businesses
    • DMME provides information on the state’s mineral resources, geology, energy efficiency, and alternative energy development to the general public, educational customers (teachers, faculty, and students), facility managers, economic development officials, real estate developers, and other similar customers.

    • With increasing energy prices and growing concerns about global warming, the general public and businesses are becoming more interested in energy conservation, energy efficiency, and alternative energy sources. The release of the Virginia Energy Plan in September 2007 has also generated increased interest in these subjects and will likely expand DMME's customer base. The receipt of nearly $90 million from the federal Department of Energy under the American Recovery and Reinvestment Act, which is to be distributed as grants to citizens, businesses, and local governments for energy efficiency investments, will drive a large portion of the activity in DMME’s State Energy Program during the biennium.

    • DMME also works with vendors to supply goods and services to the department. Most procurement is made through the eVA system. DMME strives to use businesses located in Southwestern Virginia as a way to support the regional economy where most of its operations are located. DMME also strives to procure goods and services through small, women-owned, or minority-owned (SWAM) businesses consistent with its SWAM plan.

    • DMME expects the general public and business customer base to increase over the next few years. DMME has expanded the number of businesses it works with as it implements eVA and SWAM purchase requirements. DMME also is expanding the information it provides across the Internet. As information is more readily available in electronic form, additional customers will become aware of its availability, thereby increasing DMME’s customer base.

    Other governmental agencies
    • DMME works with numerous other state agencies, as well as federal and local agencies, to meet management and administrative requirements. There has been an increasing mandate to meet centralized management standards in such areas as procurement, lease management, and information technology. Further centralized mandates are being developed for areas such as facility maintenance, payroll, and general administrative support services.

    • DMME expects the number of governmental agency customers to grow in the next few years. These will increase the need for administrative coordination with the agencies.
    •Consolidation of the mineral mining companies continues to take place mainly in the crushed stone industry resulting in fewer and larger operators dominating the marketplace.

    •Mineral mining companies are experiencing greater difficulty in obtaining zoning and conditional use permits from counties for both new operations and expansion of existing operations.

    •Companies are increasingly using outside contractors to perform many of the tasks previously performed by company employees. Many of these contractor workers are immigrants with limited English language skills, which generates a need for multilingual supervision.
    .
Future Direction, Expectations, and Priorities
  • Summary of Future Direction and Expectations
    With the increasing number of new employees needed in the coal industry to replace retiring workers (average age is over 50) and in the mineral mining industry to account for worker turnover (approximately 1/3 of mineral miners and ½ of supervisors every 5 years), DMME will be asked to provide additional training. This will require DMME to expand partnerships with community colleges, develop standard training curriculum for use by company trainers, and implement other initiatives to meet the demand. Additional challenges in training will be due to the increase of non-English speaking workers entering the mineral mining industry.

    Implementation of total maximum daily load (TMDL) water quality limits, regulation of mining activities near and in ephemeral and intermittent streams and wetlands, increased emphasis on protection of endangered and threatened species, and settlement of court cases challenging national regulatory standards will make it more difficult to permit new coal mining operations. DMME will need to respond to this changing regulatory climate. In June 2009, the federal Department of the Interior, the U.S. Army Corps of Engineers, and the Environmental Protection Agency signed a memorandum of understanding recognizing the unique biological diversity of the Appalachian region and implementing an Interagency Action Plan “designed to significantly reduce the harmful environmental consequences of Appalachian surface coal mining operations…” DMME will need to work with the federal agencies, our coal industry customers, coalfield citizens, and other interest groups to ensure that DMME regulations, policies, and permitting and enforcement activities are consistent with the new federal regulatory framework.

    State agencies and institutions, as all consumers, are facing higher energy costs. They will increase their demands for DMME's services to help minimize energy expenditures, reserving their funds for direct service delivery. The release of the Virginia Energy Plan in September 2007 has elevated DMME's profile as a provider of information and services in energy efficiency and alternative energy.

    Development of the Coalfields Expressway (CFX) will require DMME to coordinate its coal mining regulatory programs with the construction activities to minimize disruption of the highway construction. DMME also will be asked to facilitate surface coal mining operations to provide new, flat sites for economic development along the CFX route.

    Increasing development of mineral extraction sites near developed areas will result in increased conflicts between the mineral extraction and other land uses. This will increase citizen opposition to new mines or gas or oil operations. There may be a growth of NIMBY groups and of environmental activists willing to use civil disobedience to stop development. DMME will be increasingly asked to referee these conflicts through its permitting process and handle increased numbers of formal and informal hearings about permitting activities.

    Greater citizen involvement in the permitting process as well as an increase in citizen complaints regarding mine operations will increase the workload on both permitting staff and mine inspectors/supervisors.

    Proposed changes to the 1872 Mining Law in Congress could generate significant impacts on the mineral mining industry, possibly to the same extent as the 1977 Surface Mining Control and Reclamation Act had on the coal industry.

    DMME’s website and the electronic business-to-government system will provide self-service information to the public, increasing public awareness of the mining industry.
  • Summary of Potential Impediments to Achievement
    DMME is facing the need to replace a significant proportion of its workforce in the next five years. The average DMME employee is 52 years old and has 18.3 years of state service. A significant number of employees will be eligible for retirement in the coming biennium. This change in workforce will eliminate a significant amount of the institutional knowledge that helps DMME understand and face the challenges of providing high quality customer service in the worker safety, environmental protection, geology, and energy conservation arenas. DMME recruitment and retention will be made more difficult as the industry offers higher wages to deal with its labor shortage. DMME is expanding the use of mentoring to preserve the knowledge of employees in critical positions.

    There are a number of efforts underway to centralize state government activities, including leases in some geographic areas, information technology services, and enterprise applications. DMME maintains low-cost, efficient systems that provide many of these functions. A move to use of centralized systems will cause at least a temporary loss in efficiency as the new systems are put in place, requiring transfer of information from agency legacy systems to the new systems, slower processing of the activities during retraining of agency employees, and increased agency costs to cover any new fees.

    Counties could impose stiffer ordinances controlling blasting and other mine related activities, creating challenges to our customers in meeting their business goals.
Service Area List

Service Number Title
409 506 01 Geologic and Mineral Resource Investigations, Mapping, and Utilization
409 506 02 Mineral Mining Environmental Protection, Worker Safety and Land Reclamation
409 506 03 Gas and Oil Environmental Protection, Worker Safety and Land Reclamation
409 506 04 Coal Environmental Protection and Land Reclamation
409 506 05 Coal Worker Safety
409 507 05 Energy Conservation and Alternative Energy Supply Programs
409 507 06 Financial Assistance for Energy Economic Development
409 599 01 General Management and Direction
Agency Background Information

Agency Goals

Goal 1

Provide for safe and environmentally sound mineral and fossil fuel extraction.

Goal Summary and Alignment

Virginia needs energy and mineral resources to support its economy and to give its citizens the materials and resources they need. Persons working at Virginia’s mineral extraction sites, persons living in the vicinity of the sites, and Virginia’s environment need to be protected from the potential negative effects of producing these energy and mineral resources.

Goal Alignment to Statewide Goals
  • Be a national leader in the preservation and enhancement of our economy.
    Agency Comment: DMME's goal of providing for safe and environmentally sound mineral and fossil fuel extraction directly supports this statewide goal.
  • Protect, conserve and wisely develop our natural, historical and cultural resources.
    Agency Comment: DMME's goal of providing for safe and environmentally sound mineral and fossil fuel extraction directly supports this statewide goal.
  • Protect the public’s safety and security, ensuring a fair and effective system of justice and providing a prepared response to emergencies and disasters of all kinds.
    Agency Comment: DMME's goal of providing for safe and environmentally sound mineral and fossil fuel extraction directly supports this statewide goal.
Goal Objectives
  • We will eliminate accidents, injuries, and fatalities at mineral and fossil fuel sites.
    Objective Strategies
    • The DMME Divisions of Mines, Mined Land Reclamation, Mineral Mining, and Gas and Oil will identify and eliminate unsafe conditions and practices through assistance and consistent, thorough inspections to ensure compliance with laws and regulations.
    • The DMME Divisions of Mines, Mineral Mining, Gas and Oil, and Mined Land Reclamation, with assistance from the DMME Division of Geology and Mineral Resources, will provide assistance to enhance safe mining and well site conditions and practices, including: • Regular evaluation of customer operational risk factors, safety performance, and emergency preparedness and response capabilities. • Proactive review and consultation with customers and stakeholders concerning identified safety risks and needed improvements. • Follow-up contacts with customers and stakeholders to evaluate the extent that risk and safety concerns are addressed.
    • The DMME Divisions of Mines, Mineral Mining, and Gas and Oil, with assistance from the DMME Divisions of Geology and Mineral Resources and Mined Land Reclamation, will investigate accidents and complaints and take actions to prevent future occurrences of unsafe acts and conditions
    • The DMME Divisions of Mines, Mineral Mining, Mined Land Reclamation, and Gas and Oil will assess company and individual responsibility for violations of laws and regulations and take appropriate actions to prevent future violations..
    • DMME will work cooperatively with mine operators and the MSHA in achieving effective compliance with provisions of the federal MINER Act and any further enhancements of the Act.
    • The DMME Divisions will collaborate on safety issues involving mining, gas, and oil activities, including: • Development of a comprehensive automated mapping program of all mines, gas wells, and geological data. • Divisions’ implementation of procedures on the coordination of inspection activities
    Link to State Strategy
    • nothing linked
    Objective Measures
    • Number of serious injuries and fatalities at mineral and fossil fuel extraction sites per 200,000 worker hours.
      Measure Class:
      Agency Key
      Measure Type:
      Outcome
      Measure Frequency:
      Annual
      Preferred Trend:
      Down

      Frequency Comment: Based on calendar year reporting.

      Measure Baseline Value:
      0.28
      Date:
      6/30/2009

      Measure Baseline Description: 0.28 (average CY 20024 - CY 2008)

      Measure Target Value:
      0.26
      Date:
      6/30/2012

      Measure Target Description: 0.26 (CY 2011)

      Data Source and Calculation: Data is collected from reports of serious personal injuries and fatalities submitted by permitted mine operators throughout the year and the reports of employee work hours reported by permitted mine operators on their annual tonnage reports submitted to DMME. The rate is calculated as the number of serious personal injuries and fatalities per 200,000 work hours. Data for the previous calendar year become available in April. DMME evaluates the five-year rolling average of this rate to determine the trend.

    • Percentage of safety violations successfully eliminated by the violations’ due dates
      Measure Class:
      Other
      Measure Type:
      Outcome
      Measure Frequency:
      Semi-Annual
      Preferred Trend:
      Up
      Measure Baseline Value:
      99.2
      Date:
      6/30/2009

      Measure Baseline Description: 99.2% (FY 2005 - FY 2009)

      Measure Target Value:
      95
      Date:
      6/30/2012

      Measure Target Description: >=95% (FY 2010 - FY 2012)

      Data Source and Calculation: This measure is calculated using information from DMME’s automated enforcement systems. Records of violations show date issued, target date for correcting the violation, and date the violation is corrected. The percentage is calculated based on total number of safety violations corrected by their due dates and of total safety violations issued.

    • Average annual cost of keeping one mineral extraction worker safe.
      Measure Class:
      Productivity
      Measure Frequency:
      Annual
      Preferred Trend:
      Maintain

      Frequency Comment: Worker hours are only reported to the agency annually.

      Measure Baseline Value:
      662
      Date:
      6/30/2008

      Measure Baseline Description: Average agency cost of keeping one worker safe in FY 2008.

      Measure Target Value:
      662
      Date:
      6/30/2012

      Measure Target Description: The agency intends that its costs per worker not increase.

      Data Source and Calculation: Annual agency costs (in dollars) for worker safety programs in coal and mineral mining are divided by the number of reported worker hours, then multiplied by 2000 (the approximate number of hours worked by one "ideal" worker in one year).

  • We will eliminate adverse environmental conditions and public safety hazards resulting from mineral and fossil fuel extraction sites .
    Objective Strategies
    • The DMME Divisions of Mined Land Reclamation, Gas and Oil, and Mineral Mining will provide assistance and consistent, thorough inspections in coordination with other DMME Divisions, local, state, and federal agencies.
    • The DMME Division of Gas and Oil will conduct a needs assessment in order to recommend Division and customer service enhancements to the Strategic Team. The assessment will include a collaborative plan for potential service enhancements with identification of funding alternatives.
    • The DMME Divisions of Mined Land Reclamation, Gas and Oil, and Mineral Mining, with assistance from the DMME Divisions of Geology and Mineral Resources, Mines, and Administration, will investigate health, safety, and environmental issues, concerns, and complaints.
    • The DMME Divisions of Mined Land Reclamation, Gas and Oil, and Mineral Mining, with assistance from the DMME Division of Mines, will provide timely review and approval of permits, certificates, and plans consistent with laws and regulations.
    • The DMME Divisions of Mined Land Reclamation, Gas and Oil, and Mineral Mining, with assistance from the DMME Division of Geology and Mineral Resources, will identify and reclaim high priority and emergency, abandoned, orphaned, and forfeited sites using all available resources.
    • The DMME Divisions of Mined Land Reclamation, Gas and Oil, and Mineral Mining will evaluate abandoned, orphaned, and forfeited sites for potential land uses such as wetlands, carbon capture and storage, economic development, and alternative energy.
    • The DMME Divisions of Mined Land Reclamation, Gas and Oil, Mineral Mining, Administration, and Geology and Mineral Resources will pursue methods, such as external funding, partnerships, leveraging, and cooperating with other state and federal projects, to advance the elimination of adverse environmental and public health and safety hazards.
    Link to State Strategy
    • nothing linked
    Objective Measures
    • Percentage of permitted sites with no adverse off-site environmental damage or public safety hazards.
      Measure Class:
      Agency Key
      Measure Type:
      Outcome
      Measure Frequency:
      Quarterly
      Preferred Trend:
      Up
      Measure Baseline Value:
      99.7
      Date:
      6/30/2009

      Measure Baseline Description: 99.7% (average FY 2005 - FY 2009)

      Measure Target Value:
      96
      Date:
      6/30/2012

      Measure Target Description: >=96% (average FY 2008 - FY 2012)

      Data Source and Calculation: This measure is calculated using information from DMME’s automated enforcement systems. Records of violations show whether there was any off-site damage or public safety hazard related to a violation of environmental laws or regulations. The number of sites with no violations causing off-site impacts is calculated as a percentage of permitted sites. This measure is reported by fiscal year quarters.

    • Percentage of environmental violations successfully eliminated by the violations’ due dates.
      Measure Class:
      Other
      Measure Type:
      Outcome
      Measure Frequency:
      Semi-Annual
      Preferred Trend:
      Up
      Measure Baseline Value:
      79.2
      Date:
      6/30/2009

      Measure Baseline Description: 79.2% (average FY 2005 - 2009)

      Measure Target Value:
      80
      Date:
      6/30/2012

      Measure Target Description: >=80% (FY 2010 - 2012)

      Data Source and Calculation: This measure is calculated using information from DMME’s automated enforcement systems. Records of violations show date issued, target date for eliminating the violation, and date the violation is eliminated. The total number of environmental violations eliminated by their due date is calculated as a percentage of total environmental violations issued.

    • Average annual cost of assuring environmental protection at one mineral extraction site.
      Measure Class:
      Productivity
      Measure Frequency:
      Annual
      Preferred Trend:
      Maintain

      Frequency Comment: Reporting annually smooths quarterly fluctuations in expenditures.

      Measure Baseline Value:
      886
      Date:
      6/30/2008

      Measure Baseline Description: Average dollar cost per site for FY 2008

      Measure Target Value:
      886
      Date:
      6/30/2012

      Measure Target Description: The agency intends that its costs per site not increase.

      Data Source and Calculation: Annual agency costs (in dollars) of environmental protection programs for coal mining, mineral mining, and gas and oil are divided by the average number of sites served per quarter.

  • To improve the health, safety, and environmental knowledge and skills of mineral and fossil fuel extraction workers.
    Objective Strategies
    • The DMME Divisions of Mines and Mineral Mining will provide for certification and related training programs that: ·Ensure required competency in critical job skills. ·Address the needs of mine operators and miners. ·Develop and promote web delivery capabilities.
    • The DMME Divisions of Mines and Mineral Mining will develop and provide educational services and training materials based upon trends to reduce accidents, injuries, and health and safety violations.
    • The DMME Divisions of Mines, Mineral Mining, Mined Land Reclamation, and Gas and Oil will assess the education and training needs of mineral and fossil fuel workers and provide leadership for the development and delivery of innovative and effective training concepts and methods.
    Link to State Strategy
    • nothing linked
    Objective Measures
    • Percentage of miners rating DMME provided mine safety training as very helpful or very effective.
      Measure Class:
      Other
      Measure Type:
      Outcome
      Measure Frequency:
      Semi-Annual
      Preferred Trend:
      Up
      Measure Baseline Value:
      85.4
      Date:
      6/30/2009

      Measure Baseline Description: 85.4% (average FY 2005 - FY 2009)

      Measure Target Value:
      80
      Date:
      6/30/2012

      Measure Target Description: >=80% (FY 2010 - FY 2012)

      Data Source and Calculation: This measure is calculated using results of evaluations completed by miners attending DMME’s mine safety training. The percentage of miners rating the information as very helpful or very effective in helping them work more safely (level 5 on a 1 to 5 scale) is calculated from the total number of miners in the training sessions.

Goal 2

Encourage economic development through our customers’ wise management of Virginia’s energy, mineral, land, and water resources.

Goal Summary and Alignment

Virginia should use its energy mineral resources in a way that minimizes waste of and enhances conservation of the resources, so that the resources are available to support the state and the national economy.

Goal Alignment to Statewide Goals
  • Be a national leader in the preservation and enhancement of our economy.
  • Protect, conserve and wisely develop our natural, historical and cultural resources.
Goal Objectives
  • To improve our customers’ ability to establish and maintain efficient, viable operations.
    Objective Strategies
    • Each DMME Division will provide effective, timely, and useful assistance to its customers through site visits, referrals, training, consultative services, technology transfer, partnerships, or leveraging other resources.
    • Each DMME Division will involve its customers and stakeholders in continually identifying, developing, and implementing process improvements to include e-government, regulatory guidance, electronic information/data distribution, and technical assistance.
    • The DMME Division of Mined Land Reclamation, in collaboration with other DMME Divisions, will work with federal agencies, coal mine operators, utilities, landholders, public-private partnerships, and community interests to expand land reclamation and development through remining.
    • The DMME Division of Energy will implement the Virginia Energy Management Program which will: • Promote energy savings. • Use alternative energy sources and providers. • Focus on state, community, and local facilities. • Provide support for energy emergency response.
    • The DMME Division of Energy will implement energy efficiency and renewable energy objectives of the American Recovery and Reinvestment Act that fund improvements to state and other public facilities.
    • The DMME Division of Geology and Mineral Resources, in collaboration with other DMME Divisions, customers, and stakeholders, will identify, prioritize, conduct, and make available results of geologic and mineral resource investigations that facilitate economic development.
    Link to State Strategy
    • nothing linked
    Objective Measures
    • Percentage of timely decisions on initial permit applications.
      Measure Class:
      Other
      Measure Type:
      Outcome
      Measure Frequency:
      Quarterly
      Preferred Trend:
      Up
      Measure Baseline Value:
      96.9
      Date:
      6/30/2009

      Measure Baseline Description: 96.9% (average FY 2005 - FY 2009)

      Measure Target Value:
      95
      Date:
      6/30/2012

      Measure Target Description: >=95% (FY 2010 - FY 2012)

      Data Source and Calculation: This measure is calculated using permit-tracking data from three of DMME’s regulatory divisions. Each division totals the number of permit decisions made within the time deadlines for that program as compared to total permit decisions due that quarter. These numbers are used to calculate the percentage of timely permit decisions.

  • To improve our customers’ capabilities in the development and wise use of rock, mineral, land, water, and energy resources.
    Objective Strategies
    • Each DMME Division will identify, prioritize, develop, and make available information that meets customers’ needs.
    • The DMME Division of Energy will: • Develop a process to evaluate energy-related projects and distribute American Reinvestment and Recovery Act funds. • Revise the Virginia Energy Plan, continue to build support among stakeholders, and obtain necessary funding for implementation.
    • Each DMME Division will collaborate with economic development organizations and other stakeholders to advance opportunities associated with mineral resources, infrastructure, and energy technologies, such as: • Alternative energy sources including solar, wind, geothermal, and biofuels. • Carbon capture and storage. • Highway construction. • Issues with joint coal and gas resource development. • Coal-fired power plants.
    • The DMME Public Information and Education Work Group will implement outreach initiatives to address increasing public interest and environmental concerns.
    • Each DMME Division will seek opportunities to partner with stakeholders to develop mined land for economic development and other beneficial land uses, such as carbon capture and storage projects, industrial development sites, and other types of facilities and uses.
    • Each DMME Division, with assistance from the Office of Management Information Systems, will expand the number of products that are electronically available.
    • The DMME Division of Geology and Mineral Resources, in coordination with the Office of Management Information Systems, will continue to develop a web-based Virginia Geologic Information catalog that will standardize and consolidate all geologic and mineral resource data and metadata into a centralized system to make this information more accessible to our customers.
    Link to State Strategy
    • nothing linked
    Objective Measures
    • Customer satisfaction rating.
      Measure Class:
      Other
      Measure Type:
      Outcome
      Measure Frequency:
      Annual
      Preferred Trend:
      Up

      Data Source and Calculation: Results are compiled from DMME customer satisfaction surveys. This is a new measure to replace the Virginia Geospatial Data Index, which has been discontinued.

  • We will reduce future state government energy costs.
    Objective Strategies
    • The DMME Division of Energy, in collaboration with other DMME Divisions, customers, and stakeholders, will promote energy savings, use of alternative energy providers, and use of alternative energy sources with a focus on state facilities, communities, and local governments, and will provide support for energy emergency response.
    Link to State Strategy
    • nothing linked
    Objective Measures
    • Amount of saved energy costs achieved through energy conservation and procurement strategies.
      Measure Class:
      Agency Key
      Measure Type:
      Outcome
      Measure Frequency:
      Annual
      Preferred Trend:
      Up
      Measure Baseline Value:
      14.5
      Date:
      6/30/2009

      Measure Baseline Description: $14.5 million in saved costs (FY 2009)

      Measure Target Value:
      25
      Date:
      6/30/2012

      Measure Target Description: To increase cost savings by 20% per year, to save $25 million annually by 2012

      Data Source and Calculation: Records of executed performance contracts and state agency utility accounts employing alternative energy strategies or rate schedules are compared to previous years to determine the annual growth in cost savings.

Goal 3

Provide for the effective performance of DMME personnel.

Goal Summary and Alignment

By maximizing the effectiveness and efficiency of its personnel, DMME will ensure that it is a benchmark for excellence in providing value-added services to its customers in an atmosphere of trust.

Goal Alignment to Statewide Goals
  • Engage and inform citizens to ensure we serve their interests.
  • Be recognized as the best-managed state in the nation.
Goal Objectives
  • To perform administrative functions in compliance with externally mandated and internal performance standards.
    Objective Strategies
    • Each DMME Division will perform administrative functions to include grant management, budgeting, accounting, accounts payable, human resources, procurement, inventory, information technology services and computer security, document retention, media relations, public information, regulatory and legislative review and development, intellectual properties management, internal auditing, fleet management, and issues management in compliance with state, federal, and agency regulations and policies.
    • Each DMME Division, with assistance from the DMME Division of Administration, will evaluate their financial needs and projected revenues, and their impacts on services.
    • The DMME Divisions of Geology and Mineral Resources and Mines will identify their core services that can be provided with existing staff and resources including assistance from other divisions
    • The DMME Division of Geology and Mineral Resources will seek funding opportunities to allow all core services to be provided.
    • DMME will implement Executive Order 82.
    Link to State Strategy
    • nothing linked
    Objective Measures
    • Percentage of Governor''s Management Scorecard categories marked as ''meets expectations'' for the agency.
      Measure Class:
      Other
      Measure Type:
      Outcome
      Measure Frequency:
      Annual
      Preferred Trend:
      Up
      Measure Baseline Value:
      83.3
      Date:
      6/30/2007

      Measure Baseline Description: 83.3% (Q4 FY 2007)

      Measure Target Value:
      100
      Date:
      6/30/2012

      Measure Target Description: 100% (FY 2010 - FY 2012)

      Data Source and Calculation: DMME's results are entered into the Management Scorecard in the Virginia Performs website for each management category. Scores are presented on the website.

  • To enable all DMME employees to meet or exceed their annual employee objectives established in their Employee Work Profiles each year.
    Objective Strategies
    • DMME supervisors will work with employees to update Employee Work Profiles to successfully implement the strategic and operational plans through: • Establishing the appropriate level of authority to accomplish expectations. • Documentation of work by position to facilitate cross-training. • Assurance of safety procedures, training, and equipment appropriate to the employee’s work environment. • Job related training, recommended at 40 hours per year.
    • The Human Resources Manager will convene the DMME Training Team to: • Develop an annual agency training plan that meets general and specialized needs for employees in each Division by October 1, 2009, and annual updates thereafter. • Identify and provide, to the extent feasible, resources to deliver training and educational services. • Develop and implement a training needs assessment process for DMME. • Review and recommend enhancements for the functions and use of the DMME University System. • The Human Resources Manager will provide updates concerning the progress and results of this Strategy to the Strategic Team at its quarterly meetings, as needed.
    • Each DMME Division will include personal health and safety topics in staff, section, and other meetings.
    Link to State Strategy
    • nothing linked
    Objective Measures
    • Percentage of employees rated at Contributor or above on their annual evaluations.
      Measure Class:
      Other
      Measure Type:
      Measure Frequency:
      Annual
      Preferred Trend:
      Measure Baseline Value:
      99.9
      Date:
      6/30/2009

      Measure Baseline Description: 99.9% (avg. FY 2005 - FY 2009)

      Measure Target Value:
      100
      Date:
      6/30/2012

      Measure Target Description: 100% (FY 2010 - FY 2012)

      Data Source and Calculation: DMME's Human Resources staff reports the percentage of employees rated at Contributor or above on their evaluations.

  • To provide for the most efficient and effective application of DMME resources.
    Objective Strategies
    • Each Division, in coordination with the Human Resources Manager, will update its transition plan to ensure the continuation of staff capabilities through vacancies, retirements, reduction, and other transitions.
    • Each Division shall utilize orientation, training on the principles of our jobs, and cross-training for employees to better understand the organization, mission, and job responsibilities.
    • Each Division will seek opportunities to make improvements in its organization and staffing to improve services, including: • Customer and staff input on services and satisfaction. • Training to improve knowledge and skills. • Cost and efficiency of service delivery.
    Link to State Strategy
    • nothing linked
  • To enable DMME employees to effectively expand the use of technology.
    Objective Strategies
    • The DMME Strategic Team will, on a quarterly basis, review and prioritize agency information technology needs and projects.
    • The DMME Technology Management Team will: • Develop and recommend agency technology upgrades, changes, and acquisitions to the Strategic Team. • Address laptop security and encryption of mobile data. • Ensure delivery of IT services.
    • The Digital Map Work Group will coordinate provision of comprehensive spatial data layers for mines, wells, and geologic data for all DMME Divisions.
    • Each DMME Division will work with the Office of Management Information Systems, Office of Financial Services, and Office of Program Support to implement expanded electronic-government services for its customers.
    • The Office of Management Information Systems and the Office of General Services will support telework for eligible DMME staff.
    • All DMME Divisions will review processes in order to move towards a paperless environment while maintaining existing services.
    Link to State Strategy
    • nothing linked
    Objective Measures
    • Internal employee satisfaction with agency technology.
      Measure Class:
      Other
      Measure Type:
      Measure Frequency:
      Annual
      Preferred Trend:
      Up
      Measure Baseline Value:
      2.9
      Date:
      6/30/2009

      Measure Baseline Description: 2.9 out of 4 (avg. FY 2005 - FY 2009)

      Measure Target Value:
      3.0
      Date:
      6/30/2012

      Measure Target Description: 3.0 out of 4 (FY 2012)

      Data Source and Calculation: DMME's employees are surveyed annually regarding their satisfaction with the agency's available technology. Results are reported on a scale of 1 (lowest satisfaction) to 4 (highest satisfaction).

Goal 4

We will strengthen the culture of preparedness across state agencies, their employees, and customers

Goal Summary and Alignment

This goal ensures compliance with federal and state regulations, policies and procedures for Commonwealth preparedness, as well as guidelines promulgated by the Assistant to the Governor for Commonwealth Preparedness, in collaboration with the Governor's Cabinet, the Commonwealth Preparedness Working Group, the Department of Planning and Budget and the Council on Virginia's Future. The goal supports achievment of the Commonwealth's statewide goal of protecting the public's safety and security, ensuring a fair and effective system of justice and providing a prepared response to emergencies and disasters of all kinds.

Goal Alignment to Statewide Goals
  • Protect the public’s safety and security, ensuring a fair and effective system of justice and providing a prepared response to emergencies and disasters of all kinds.
Goal Objectives
  • We will be prepared to act in the interest of the citizens of the Commonwealth and its infrastructure during emergency situations by actively planning and training both as an agency and as individuals.
    Objective Strategies
    • The agency Emergency Coordination Officer will stay in continuous communication with the Office of Commonwealth Preparedness and the Virginia Department of Emergency Management.
    • DMME will review its Continuity of Operations Plan annually and make changes necessary to improve preparedness.
    Link to State Strategy
    • nothing linked

Back to Report Menu   View Agency   List of all agencies strategic plans
http://www.vaperforms.virgina.gov